Brother MFC 620CN - Color Inkjet - All-in-One Uživatelská příručka

USER’S GUIDE®FAX-2440CMFC-620CN

viii WARNI NG Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the t

MESSAGE CENTER 7 - 3Listening to Outgoing Message (OGM)1Press Menu/Set, 2, 7, 1.2Press ▲ or ▼ to select Msg Ctr OGM (or F/T OGM).Press Menu/Set.3Pre

7 - 4 MESSAGE CENTERActivating Message Center modePress and hold until it lights and the LCD shows:When light is out, the Message Center is OFF.

MESSAGE CENTER 7 - 5Playing voice messagesFollow the steps below to listen to voice messages:1Press Play/Record.Adjust the Volume by pressing or .A

7 - 6 MESSAGE CENTERErasing incoming messagesYou can erase voice messages individually, or all at once.To erase voice messages individually1Press Pl

MESSAGE CENTER 7 - 7Setting Maximum Time for incoming messagesYour machine comes set to receive voice messages up to 30 seconds long. You can change

7 - 8 MESSAGE CENTERRecording a conversation If you are using the handset, you can record a telephone conversation by pressing Play/Record during th

PRINTING REPORTS 8 - 18Fax settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.Press M

8 - 2 PRINTING REPORTSSetting the Journal PeriodYou can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours,

PRINTING REPORTS 8 - 3Printing reports Following reports are available: How to print a report1For FAX-2440C, press Menu/Set, 4.For MFC-620CN, press

9 - 1 MAKING COPIES9Using the machine as a copierYou can use your machine as a copier, making up to 99 copies at a time.Enter Copy modeBefore making

ixChoosing a locationPlace your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a tele

MAKING COPIES 9 - 2Making a single copy1Press (Copy) to illuminate it in green.2Load your document.(See Load documents on page 1-7.)3Press Black St

9 - 3 MAKING COPIESUsing the Copy Options key (Temporary settings)When you want to quickly change the copy settings temporarily for the next copy, u

MAKING COPIES 9 - 4Changing the temporary copy settingsUse the Copy Options key to quickly set the following copy settings temporarily for the next

9 - 5 MAKING COPIESIncreasing copy speed or qualityYou can select the copy quality. The default setting is Normal.1Press (Copy) to illuminate it in

MAKING COPIES 9 - 6Enlarging or reducing the image copiedYou can select the following enlargement or reduction ratios.Custom(25-400%) allows you to

9 - 7 MAKING COPIES6Press Black Start or Color Start.Setting paper typeIf you are copying on special paper, be sure to select the type of paper you

MAKING COPIES 9 - 8Setting paper sizeIf copying on paper other than Letter size, you will need to change the paper size setting.1Press (Copy) to il

9 - 9 MAKING COPIESAdjusting contrastYou can adjust the copy contrast to help an image look sharper and more vivid.1Press (Copy) to illuminate it i

MAKING COPIES 9 - 10Making N in 1 copies or a poster (Page Layout) You can reduce the amount of copies by using the N in 1 copy feature. This allows

9 - 11 MAKING COPIESIf you are using the scanner glass:8After the machine scans the page, the LCD shows:Press 1 to scan the next page.9Put the next

xQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Load your document. 3Enter the fax numb

MAKING COPIES 9 - 12Place document face down in the direction shown below.2 in 1 (P)4 in 1 (P)Poster (3X3)You can make a poster size copy of a photo

9 - 13 MAKING COPIESChanging the default copy settingsYou can save the copy settings you use most often by setting them as default. These settings w

MAKING COPIES 9 - 14Adjusting color saturation1Press Menu/Set, 3, 4.2Press ▲ or ▼ to select Red, Green or Blue.Press Menu/Set.3Press ▲ to increase t

9 - 15 MAKING COPIESLegal limitationsColor reproductions of certain documents are illegal and may result in either criminal or civil liability. This

WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY) 10 - 110IntroductionEven if your machine is not connected to your computer, you can print photos direc

10 - 2 WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY)PhotoCapture Center™ requirementsTo avoid error conditions, please remember: The DPOF file on th

WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY) 10 - 3Getting startedFirmly insert the card into the appropriate slot.PhotoCapture key lights: PhotoCa

10 - 4 WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY)The steps below give a brief outline of the Direct Printing feature. Please see the remaining pa

WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY) 10 - 5Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.1

10 - 6 WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY)Printing imagesBefore you can print an individual image, you have to know the image number.1Make

xi Dialing operationsOne-Touch Dialing (FAX-2440C)/Speed-Dialing1If it is not illuminated in green, press (Fax).2Load your document.3(FAX-2440C on

WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY) 10 - 7Paper Type & Paper Size5Press ▲ or ▼ to select the type of paper you are using, Letter Gloss

10 - 8 WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY)DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Cano

WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY) 10 - 9Changing the default settingsYou can save the PhotoCapture Center™ settings you use most often b

10 - 10 WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY)Adjusting contrastYou can choose the contrast setting. More contrast will make an image look sh

WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY) 10 - 11 White BalanceThis setting adjusts the hue of the white areas of an image.Lighting, camera sett

10 - 12 WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY)CroppingIf your photo is too long or wide to fit the available space on your selected layout, p

WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY) 10 - 13Understanding the Error MessagesOnce you are familiar with the types of errors that can occur w

10 - 14 WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY)Using PhotoCapture Center™ from your PCYou can access the media card that is in the media drive

IMPORTANT INFORMATION 11 - 111Standard telephone and FCC NoticesThese notices are in effect on models sold and used in the United States only.This e

11 - 2 IMPORTANT INFORMATIONIf this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary

xiiTable of Contents1Introduction ... 1-1Using this Guide ...

IMPORTANT INFORMATION 11 - 3WARNI NGThis machine has been certified to comply with FCC standards, which are applied to the USA only. A grounded plug

11 - 4 IMPORTANT INFORMATIONImportantChanges or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to

IMPORTANT INFORMATION 11 - 5International ENERGY STAR® Compliance StatementThe purpose of the International ENERGY STAR® Program is to promote the d

11 - 6 IMPORTANT INFORMATIONImportant safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

IMPORTANT INFORMATION 11 - 712Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of rec

11 - 8 IMPORTANT INFORMATIONTrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 112 Troubleshooting Error messagesAs with any sophisticated office product, errors may occur. If this h

12 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCEDocument Jam The document scanned from ADF was longer than about 35.4 inches.See Using the automatic d

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 3No Paper Fed The machine is out of paper. Add paper, and then press Black Start or Color Start.The pap

12 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCEUnable to ChangeUnable to CleanUnable to Init.Unable to PrintUnable to ScanThe machine has a mechanica

xiiiSetting the Speaker Volume...2-6Setting the Handset Volume...2-7Choosing t

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 5Document jams If the document is jammed, follow the steps below.Document is jammed in the top of the A

12 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinter jam or paper jamRemove the jammed paper depending on where it is jammed in the machine.Paper i

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 7Paper is jammed inside the machine1Open the jam clear cover. Pull the jammed paper out of the machine.

12 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE5Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 9If you are having difficulty with your machineIf you think there is a problem with your machine, check

12 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinting (Continued)Smudged stain at the top center of the printed page.Make sure the paper is not to

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 11Printing Received Faxes (Continued)Received color fax prints only in black and white.Replace the colo

12 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCEHandling Incoming CallsThe machine ‘Hears’ Voice as CNG Tone.If your machine is set to Easy Receive O

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 13CompatibilityIf you are having difficulty sending or receiving a fax due to possible interference on

12 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCEHow to improve print qualityCleaning the print headTo ensure good print quality, the machine will reg

xiv4Setup Receive ... 4-1Basic receiving operations...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 15Checking the print qualityIf faded or streaked colors and text appears on your output, some of the no

12 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE8Press 2 (No) for Black or three colors with a problem.The LCD shows:Press 1 (Yes).The machine will s

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 17Checking the printing alignmentYou should rarely need to adjust the printing alignment however, if af

12 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the ink volumeYou can check the ink that is left in the cartridge.1Press Ink.2Press ▲ or ▼ t

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 19Packing and shipping the machineWhenever you transport the machine, use the packing materials that ca

12 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE3Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 219Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridge

12 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCERoutine maintenanceCleaning the scannerUnplug the machine and lift the document cover. Clean the scan

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 23Cleaning the machine printer platen Be careful not to touch the paper feed star wheels or encoder fil

12 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCEReplacing the ink cartridgesYour machine is equipped with an ink dot counter. The ink dot counter aut

xvTurning off Remote Fax Options...6-4Setting your Remote Access Code...6-5Remote Retrieval...

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 254Remove the cartridge covers.5Each color has its own correct position. Keep the ink cartridge in an u

12 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE7If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to v

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 27Caution Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce

A - 1 APPENDIX AASetting up telephone servicesYour machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telep

APPENDIX A A - 2What does Brother’s ‘Distinctive Ring’ do?The Brother machine has a Distinctive Ring feature that allows you to use your machine to

A - 3 APPENDIX ABefore you choose the ring pattern to registerYou can only register one Distinctive Ring pattern with the machine. Some ring pattern

APPENDIX A A - 4Registering the Distinctive Ring patternVery important!After you have set the Distinctive Ring feature to ON, the receive mode is se

A - 5 APPENDIX ACaller IDAfter a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you pick up the handset

APPENDIX A A - 6Viewing Caller ID ListCaller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information a

A - 7 APPENDIX AAdvanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an external t

xviSetting paper type ...9-7Setting paper size...9-8Adj

APPENDIX A A - 8For Fax/Tel mode when power key is OnWhen the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to a

A - 9 APPENDIX AUsing a cordless external handsetIf your cordless telephone is connected to the EXT. jack on the machine and you typically carry the

APPENDIX A A - 10Connecting an external device to your machineConnecting an external telephoneYou can connect a separate telephone (or telephone ans

A - 11 APPENDIX AConnecting an external telephone answering device (TAD)SequenceYou may choose to connect an additional answering device. However, w

APPENDIX A A - 12When you are using a TAD, the LCD shows Ext. Tel in Use.If You Do Not Subscribe to Distinctive Ring Service:You must plug your TAD

A - 13 APPENDIX AConnectionsThe external TAD must be plugged into the back of the machine, into the jack labeled EXT. Your machine cannot work prope

APPENDIX A A - 14Special line considerationsRoll over phone linesA roll over phone system is a group of two or more separate telephone lines that pa

A - 15 APPENDIX AConverting telephone wall outletsThere are three ways to convert to an RJ11 jack. The first two ways may require assistance from th

APPENDIX A A - 16Installing machine, external two-line TAD and two-line telephoneWhen you are installing an external two-line telephone answering de

A - 17 APPENDIX AMulti-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the machine

xviiInternational ENERGY STAR® Compliance Statement ...11-5Important safety instructions...11-6Trademarks...

APPENDIX B B - 1BOn-screen programmingYour machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-frie

B - 2 APPENDIX BNavigation keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for General Setup

APPENDIX B B - 3Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer— 5 Mins2 Mins1 Min30 Secs0 SecOffSets the time

B - 4 APPENDIX B1.General Setup(Continued)5.Auto Daylight—OnOffChanges for Daylight Savings Time automatically.2-106.On/Off Setting— Fax Receive:OnF

APPENDIX B B - 52.Fax(Continued)2.Setup Send(In Fax mode only)1.Contrast AutoLightDarkChanges the lightness or darkness of faxes you send.3-82.Fax R

B - 6 APPENDIX B2.Fax(Continued)3.Set Quick-Dial1.One-Touch Dial(FAX-2440C only)Stores One-Touch Dial numbers, so you can dial by pressing one key (

APPENDIX B B - 72.Fax(Continued)7.Setup Msg Ctr1.OGM Msg Ctr OGMF/T OGMPlay/Record or erase the outgoing message.7-22.ICM Max.Time1801206030Select t

B - 8 APPENDIX B3.Copy(Continued)4.Color Adjust1.Red R:- +R:- +R:- +R:- +R:- +Adjusts the amount of Red in copies.9-142.GreenG:- +G:- +G:- +

APPENDIX B B - 94.PhotoCapture(MFC-620CN only)(Continued)5.True2LifeTrue2Life:OnTrue2Life:Off1.White Balance- +- +- +- +- +Adjusts the hue of t

B - 10 APPENDIX B5.LAN(MFC-620CN only)1.Setup TCP/IP1.BOOT MethodAutoStaticRARPBOOTPDHCPYou can choose the BOOT method that best suits you needs.See

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: FAX-2440C and MFC-620CN(Circle your m

xviiiChanging the remote codes ...A-9Connecting an external device to your machine...A-10Connecting an e

APPENDIX B B - 114.Print Reports(FAX-2440C only)6.Print Reports(MFC-620CN only)1.Help List— — You can print these lists and reports.8-32.Quick-Dial—

B - 12 APPENDIX BEntering TextWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most

APPENDIX B B - 13Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you w

G - 1 GLOSSARYGADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.Auto Reduction R

GLOSSARY G - 2Coding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Hu

G - 3 GLOSSARYFax Receive Code Press this code ( 5 1) when you answer a fax call on an extension or external phone.Fax Storage You can store faxe

GLOSSARY G - 4One-Touch (FAX-2440C only) Keys on the machine’s control panel where you can store numbers for easy dialing. You can store a second n

G - 5 GLOSSARYResolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo.Ring Delay The number of

GLOSSARY G - 6Transmission Verification Report A listing for each transmission, that shows its date, time and number.True2Life® (MFC-620CN only) A

S - 1 SPECIFICATIONSSProduct descriptionGeneralSpecificationsMemory Capacity 8 MB (FAX-2440C)16 MB (MFC-620CN)Automatic Document Feeder (ADF) Up to

xixConsumable items... S-10Network (LAN) (MFC-620CN only)... S-11Op

SPECIFICATIONS S - 2Print mediaWeight 13 lb Noise Operating: 42.5 to 51 dB** It depends on printing conditionsTemperature Operating:Best Print Quali

S - 3 SPECIFICATIONSCopyColor/Black Color/BlackDocument Size ADF Width: 5.8" to 8.5"ADF Height: 5.8" to 14"Scanner Glass Widt

SPECIFICATIONS S - 4PhotoCapture Center™ (MFC-620CN only)Available Media CompactFlash® Version 1.0(Type I only)(Microdrive™ is not compatible)(Comp

S - 5 SPECIFICATIONSFaxCompatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback14400 bps Document Size ADF Width: 5.8

SPECIFICATIONS S - 6Scanner (MFC-620CN only)Memory Transmission Up to 480*1/400*2 pages (MFC-620CN only)Up to 300*1/250*2 pages (FAX-2440C)Out of Pa

S - 7 SPECIFICATIONSPrinterFor FAX-2440C, you can download the Brother Printer Driver from the Brother Solutions Center. Visit us at:Printer Driver

SPECIFICATIONS S - 8InterfacesUSB A Full-Speed USB 2.0 cable that is no longer than 6 feet (2.0m).*LAN cable (MFC-620CN only)Ethernet UTP cable cate

S - 9 SPECIFICATIONSComputer requirementsMinimum System RequirementsComputer Platform & Operating System VersionProcessor Minimum Speed Minimum

SPECIFICATIONS S - 10Consumable itemsInk The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print

S - 11 SPECIFICATIONSNetwork (LAN) (MFC-620CN only)LAN You can connect your machine to a network for Network Printing, Network Scanning and PC Fax S

INTRODUCTION 1 - 11Using this GuideThank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LC

SPECIFICATIONS S - 12Optional External Wireless Print/Scan Server (NC-2200w) (MFC-620CN only)NC-2200w External Wireless Print/Scan Server (Optional)

I - 1 INDEXIndexAAccess codes, storing and dialing ... 5-7, 5-8Accessories and supplies ...iiADF (automatic document feeder

INDEX I - 2Credit card numbers ...5-7, 5-8Custom telephone features on a single line ... 12-12, A-17DDate and Time ...2-1Delay

I - 3 INDEXcompatibility ... 12-13contrast ... 3-8enter Fax mode ... 3-1from memory (Dual Access) ... 3

INDEX I - 4Mode, enteringCopy ...9-1Fax ...3-1Scan ...1-

I - 5 INDEXGroup dialchanging ... 5-3setting up Groups for Broadcasting ... 5-4, 5-5One-Touch dialsetting up ...

INDEX I - 6if you are having difficultycopying ...12-12incoming calls ...12-12Network ...12-13phone li

REMOTE RETRIEVAL ACCESS CARD R - 1Remote Retrieval Access cardIf you plan to retrieve voice or fax messages while away from your machine, carrying t

R - 2 Check Receiving StatusPress 9 7then for Fax messages, press 1.Voice messages, press 2. 1 long beep — Received message 3 short beeps — No

EQUIPMENT ATTACHMENT LIMITATIONS(Canada only)NOTICEThis product meets the applicable Industry Canada technical specifications.NOTICE The Ringer Equiva

1 - 2 INTRODUCTIONControl panel overviewFAX-2440C MFC-620CN

These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regu

INTRODUCTION 1 - 31Message Center keys MC On/OffLets you activate the Message Center and will blink if you have new messages.Play/RecordLets you lis

1 - 4 INTRODUCTION8 Black StartLets you start sending faxes or making copies in black and white.Also for MFC-620CN, lets you start a scanning operat

INTRODUCTION 1 - 5Turning the machine on and offWhen the machine is idle, you can turn it on and off by pressing the On/Off key. In Off mode, no mac

1 - 6 INTRODUCTIONOn/Off Setting You can customize the machine’s On/Off key. The default setting is Fax Receive:Off. Your machine will not work when

INTRODUCTION 1 - 7Load documentsYou can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass.Using t

1 - 8 INTRODUCTION1Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed rolle

iBrother numbersRegister your productBy registering your product with Brother International Corporation, you will be recorded as the original owner

INTRODUCTION 1 - 9Using the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to letter o

1 - 10 INTRODUCTIONAbout paperThe print quality can be affected by the type of paper you use in the machine.To get the best print quality for the se

INTRODUCTION 1 - 11Handling and using special paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moi

1 - 12 INTRODUCTIONPaper type and size for each operationPaper Type Paper Size UsageFax Copy PhotoCapture (MFC-620CN only)PrinterCut Paper Letter 8

INTRODUCTION 1 - 13Paper weight, thickness and capacity* Up to 50 sheets for Legal size paper (20lb)* Up to 100 sheets of 20lb.Paper capacity of the

1 - 14 INTRODUCTIONPrintable areaThe printable area depends on the settings in the application you are using. The figures below show the unprintable

INTRODUCTION 1 - 15How to load paper, envelopes and post cardsTo load paper or other media1Pull the paper tray completely out of the machine and rem

1 - 16 INTRODUCTION4Fan the stack of paper well to avoid paper jams and mis-feeds.5Gently insert the paper into the paper tray print side down and t

INTRODUCTION 1 - 17To load envelopes Use envelopes that weigh from 75-95 g/m2. Some envelopes require margin settings in the application. Make sure

1 - 18 INTRODUCTION2Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide

ii Brother fax back system (USA only)Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questi

INTRODUCTION 1 - 19About fax machinesCustom featuresDo you have Voice Mail on the phone line?If you have Voice Mail on the phone line where you will

1 - 20 INTRODUCTIONFax tones and handshakeWhen someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermitt

INTRODUCTION 1 - 21ECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in pr

2 - 1 GETTING STARTED2Initial SetupSetting the Date and TimeWhen the machine is not in use it will display the date and time. If you set up the Stat

GETTING STARTED 2 - 2Setting the Station IDYou should store your name or company name and fax number so they print on all fax pages you send.1Press

2 - 3 GETTING STARTEDGeneral SetupSetting the Mode Timer (MFC-620CN only)The machine has four temporary mode keys on the control panel: PhotoCapture

GETTING STARTED 2 - 4Setting the Paper Type To get the best print quality, set the machine for the type of paper you are using.1Press Menu/Set, 1, 2

2 - 5 GETTING STARTEDSetting the Ring VolumeYou can turn the ring Off or you can select the ring volume level.1Press Menu/Set, 1, 4, 1.2Press ▲ or ▼

GETTING STARTED 2 - 6Setting the Speaker VolumeYou can adjust the speaker volume.1Press Menu/Set, 1, 4, 3.2Press ▲ or ▼ to select Low, Med, High or

2 - 7 GETTING STARTEDSetting the Handset Volume1Press Menu/Set, 1, 4, 4.2Press ▼ to select High or Low.Press Menu/Set.3Press Stop/Exit.—OR—You can a

iiiNotice - Disclaimer of Warranties(USA and Canada)BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER

GETTING STARTED 2 - 8Choosing the Handset Volume (For Volume Amplify)Before you begin to use the machine, you must decide if you need to set the han

2 - 9 GETTING STARTEDSetting Volume Amplify Please carefully read Choosing the Handset Volume on page 2-8 before you do the following steps:1Press M

GETTING STARTED 2 - 10Turning on Automatic Daylight Savings TimeYou can set the machine to change automatically for Daylight Savings Time. It will r

3 - 1 SETUP SEND3How to enter Fax modeBefore sending faxes, make sure (Fax) is illuminated in green. If not, press (Fax) to enter Fax mode. The

SETUP SEND 3 - 2One-Touch dialing (FAX-2440C only)Press the One-Touch Key of the location you want to call. (See Storing One-Touch Dial numbers (FAX

3 - 3 SETUP SENDSearch You can search for names you have stored in the One-Touch (FAX-2440C only) and Speed-Dial memories. Press Search/Speed Dial a

SETUP SEND 3 - 4How to Fax (B&W and Color)Color fax transmissionYour machine can send a color fax to machines that support this feature.However,

3 - 5 SETUP SENDFaxing from the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to

SETUP SEND 3 - 6Automatic transmission This is the easiest way to send a fax.1If it is not illuminated in green, press (Fax).2Load your document.3

3 - 7 SETUP SENDSending a fax at the end of a conversationAt the end of a conversation you can send a fax to the other party before you both hang up

iv Brother® One Year Limited Warranty and Replacement Service(USA only)Who is covered: • This limited warranty ("warranty") is givenonly t

SETUP SEND 3 - 8Basic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c

3 - 9 SETUP SENDFax ResolutionYou can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode , press Fax Res

SETUP SEND 3 - 10Dual Access (Not available for color faxes)You can dial a number, and begin scanning the fax into memory—even when the machine is s

3 - 11 SETUP SENDReal Time TransmissionWhen you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon

SETUP SEND 3 - 12Checking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waitin

3 - 13 SETUP SENDAdvanced sending operationsBroadcasting (Not available for color faxes)Broadcasting is when the same fax message is automatically s

SETUP SEND 3 - 14Overseas ModeIf you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that

3 - 15 SETUP SENDDelayed Fax (Not available for color faxes)During the day you can store up to 50 faxes in the memory to be sent within 24 hours. Th

SETUP SEND 3 - 16Delayed Batch Transmission (Not available for color faxes) Before sending the delayed faxes, your machine will help you economize b

4 - 1 SETUP RECEIVE4Basic receiving operationsChoosing the Receive ModeThere are four different Receive Modes for your machine. You can choose the m

vBrother® One Year Limited Warranty and Replacement Service(USA only)by Brother in its sole discretion. Brotherreserves the right to supply a refu

SETUP RECEIVE 4 - 2To select or change your Receive Mode 1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press ▲ or ▼ to se

4 - 3 SETUP RECEIVESetting the Ring DelayThe Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and MC:Msg

SETUP RECEIVE 4 - 4Setting Toll Saver (Msg Ctr mode)When you set the toll saver feature, the machine answers after four rings if you do not have voi

4 - 5 SETUP RECEIVESetting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine w

SETUP RECEIVE 4 - 6Easy Receive When you use this feature, you don’t have to press Black Start, Color Start, or the Fax Receive Code 5 1 when you an

4 - 7 SETUP RECEIVEPrinting a reduced incoming fax (Auto Reduction)If you choose On, the machine automatically reduces an incoming fax to fit on one

SETUP RECEIVE 4 - 8Printing a fax from the memoryIf you have selected Fax Forwarding, Paging or Fax Storage (Menu/Set, 2, 5, 1), you can still print

4 - 9 SETUP RECEIVESetting up Sequential Polling ReceiveYour machine can ask for faxes from several fax units in a single operation (Sequential Poll

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 15Storing numbers for easy dialingYou can set up your machine to do following types of easy dialing: One-

5 - 2 QUICK-DIAL NUMBERS AND DIALING OPTIONS4Use the dial pad to enter the name (up to 15 characters).Press Menu/Set.(You can use the chart on page

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)Pursuant to this limited warranty of 1 year from the date of purchas

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 3Changing One-Touch (FAX-2440C only) and Speed-Dial numbersIf you try to store a One-Touch (FAX-2440C onl

5 - 4 QUICK-DIAL NUMBERS AND DIALING OPTIONSSetting up Groups for Broadcasting (FAX-2440C only)Groups, which can be stored on a One-Touch key or a S

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 55Press Menu/Set to accept the numbers for this Group.6Use the dial pad and the chart on page B-12 to ent

5 - 6 QUICK-DIAL NUMBERS AND DIALING OPTIONS3Use the dial pad to enter the Group number (1 to 6).Press Menu/Set.(For example, press 1 for Group 1.)4

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 7Dialing optionsAccess codes and credit card numbers (MFC-620CN only)Sometimes you may want to choose fro

5 - 8 QUICK-DIAL NUMBERS AND DIALING OPTIONSAccess codes and credit card numbers (FAX-2440C only)Sometimes you may want to choose from several long

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 9Tone or Pulse If you have a Pulse dialing service, but need to send Tone signals (for example, for telep

5 - 10 QUICK-DIAL NUMBERS AND DIALING OPTIONSTelephone (voice) operations You can use the machine to make voice telephone calls by dialing manually

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 11Answering calls with the Speaker PhoneWhen the machine rings, instead of lifting the handset, press Spe

6 - 1 REMOTE FAX OPTIONS6Setting up Fax ForwardingWhen you select Fax Forward, your machine stores the received fax in the memory. The machine will

viiSafety precautionsTo use the machine safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNI NG

REMOTE FAX OPTIONS 6 - 2Programming your pager numberWhen Paging is selected, your machine dials the pager number you’ve programmed, and then dials

6 - 3 REMOTE FAX OPTIONSSetting Fax StorageIf you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrie

REMOTE FAX OPTIONS 6 - 4Turning off Remote Fax OptionsIf you set the Remote Fax Options to Off and there are faxes in your machine’s memory, the LCD

6 - 5 REMOTE FAX OPTIONSSetting your Remote Access CodeThe remote access code lets you access the Remote Retrieval features when you are away from y

REMOTE FAX OPTIONS 6 - 6Remote RetrievalYou can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and

6 - 7 REMOTE FAX OPTIONSRemote commandsFollow the commands below to access features when you are away from the machine. When you call the machine an

REMOTE FAX OPTIONS 6 - 895 Change the Fax Forwarding, Paging or Fax Storage settings1 OFF You can select Off after you have retrieved or erased all

6 - 9 REMOTE FAX OPTIONSRetrieving fax messages1Dial your fax number.2When your machine answers, immediately enter your Remote Access Code (3 digits

MESSAGE CENTER 7 - 17Message Center modeMessage Center mode allows you to store up to 99 incoming voice messages that are a maximum of 3 minutes eac

7 - 2 MESSAGE CENTERRecording Message Center Outgoing MessageRecording the Message Center Outgoing Message (Msg Ctr OGM) is the first step you need